Reporting & Payment In ARBuy

How to report sales and pay the required Supplier Convenience Fee

Step 1

Set up your profile and understand how ARBuy works

Getting Started in ARBuy

Step 2

Review your contract details and manage your marketplace listing

Your Contract in ARBuy

Step 3 (You're Here)

To Maintain Compliance: Learn how to submit required reporting and payment

Reporting & Payment

Step 4

Find helpful guides, contact support, and access state-specific tools

Vendor Resources

Reporting & Payment In ARBuy

Learn how to report your sales and pay the related convenience fees

Reporting Your Sales

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Contract vendors participating in the ARBuy Marketplace Program will report Net Purchases
under their contracts with the State of Arkansas, including sales to both State agencies and
local public purchasing entities. Reporting should include both State Agency sales and sales
from all local public purchasing participants such as municipalities, colleges and universities,
local governments, school districts and special districts/entities (inclusive of political
subdivisions).

Resources

ARBuy Supplier Reporting & Payment Guide (PDF)

ARBuy Reporting Template (Download)

ARBuy Reporting Template Instructions (PDF)
Remitting Your Fee

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There are 2 convenient options to remit the required fees:

Option 1: ACH – direct to Periscope

Bank: Texas Capital Bank, N.A.
Address: 2000 McKinney Ave., Dallas, TX 75201
Phone: 877-839-2265
Account Type: Checking
Routing: 111017979
Account Number: 4011036870
Account Name: Periscope Intermediate Corp, Arkansas Operating Account

Option 2: Remittance Address for Checks:
Please make checks payable to Periscope Intermediate Corp

First Class Mail Overnight

Periscope Intermediate Corp
PO BOX 674852
DALLAS TX 75267-4852
Periscope Intermediate Corp
LOCKBOX NUMBER 674852
1200 E CAMPBELL RD
STE 108
RICHARDSON TX 75081

Resources

Periscope W-9 & DDA Available Upon Request

Reporting & Payment Deadlines

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Quarter	Due Date
Quarter 1: January- March	Reporting due April 30th
Quarter 2: April- June	Reporting due July 31st
Quarter 3: July- September	Reporting due October 31st
Quarter 4: October- December	Reporting due January 31st

Reporting is not retroactive. Reporting starts on the effective date of a newly awarded contract or for a contract with a Participating Amendment, the date the new amendment was fully executed.

Resources

Periscope W-9

Frequently Asked Questions

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Why do I have to pay a 1% convenience fee?

Convenience fees to fund procurement operations, cooperative programs, and systems are very common across the U.S. These fees are, essentially, a way to modernize the procurement operations and sourcing experience for buyers, as well as improve services to the vendor community. Vendors paying the 1% fee will be able to load their catalogs of products or services for searching and ordering in the ARBuy Marketplace. Many of those vendors can also benefit from promotional campaigns to public sector buyers and assistance with existing and expanded reporting and remittance requirements.

Why am I reporting and paying Periscope?

Periscope is collecting the Supplier Convenience Fee on behalf of the State to fund State procurement and purchasing operations, support Arkansas Cooperative Purchasing Program buyers, and enable eProcurement through ARBuy.

Does the 1% convenience fee apply to all sales on my State contract?

The ARBuy Marketplace Program (Supplier Convenience Fee) was updated to assess a percentage fee to vendors from the value of all transactions on each contract.

If a Vendor holds multiple Arkansas State Contracts, are fees paid collectively of separately by contract?

Reporting and fees are paid separately by contract.

Can convenience fees be paid by company credit card?

The current payment options are:

Payment Option 1: ACH – Direct to Periscope
Bank: Texas Capital Bank, N.A.
Address: 2000 McKinney Ave., Dallas, TX 75201
Phone: 877-839-2265
Account Type: Checking Routing: 111017979
Account Number: 4011036870
Account Name: Periscope Intermediate Corp, New Jersey Operating Account

Payment Option 2: Remittance Addresses for Checks
First Class Mail:
Periscope Intermediate Corp
PO BOX 674844
DALLAS TX 75267-4844

Overnight:
Periscope Intermediate Corp
LOCKBOX NUMBER 674844
1200 E CAMPBELL RD STE 108
RICHARDSON TX 75081

When must I submit reporting and pay the Fee?

Quarterly Sales reports are due no later than thirty (30) calendar days after the end of each calendar quarter. The calendar quarters end March 31, June 30, September 30, and December 31.

What will my company need to include in Quarterly Sales Reporting?

Complete and accurate details of all sales, credits, returns, refunds, and the like for the reporting quarter;
Purchasing entity;
Total of Supplier Convenience Fee amount due for the reporting quarter;
Such other information as the State may reasonably request; and
If no sales were made during the reporting quarter, then a report shall be submitted showing zero sales and zero Supplier Convenience Fee due.